Church volunteer screening policy: what to include
Anyone who works with children or youth should go through a consistent process. A written policy protects children first, and it protects the church and its volunteers as well.
Core elements
- Written application. Contact details, church history and ministry experience.
- References. At least two, one of them from outside the church if possible, and actually contacted.
- Background check. Obtained with the volunteer's written consent through a screening company. Federal and state rules, including the Fair Credit Reporting Act, apply to how you request and use results.
- Waiting period. Many churches require a person to have attended for six months or so before serving with children.
- Two-adult rule. No adult is alone with a child. Rooms have windows or open doors.
- Training. Annual training on recognizing and reporting abuse and on the church's rules.
- Supervision and check-in. A secure check-in and check-out system for young children.
- Incident reporting. A clear path for anyone to raise a concern, and a written record of what was reported.
Mandated reporting
Laws differ by state. In California, for example, clergy members are mandated reporters of suspected child abuse, with an exception for confidential penitential communications. Many states also name other church workers. Check your state's law and put the reporting procedure in the policy.
Have it reviewed
Have a local attorney and your insurance carrier review the policy. Carriers often offer model policies and may require certain steps for coverage. See church insurance basics.
Apply the policy to everyone, including long-time members and leaders. Exceptions undermine the whole system.
Related guides
Published Oct 3, 2026. General information, not legal, tax or HR advice. Rules vary by state and by church.